Business and Finance Division

Accounting & Business Services Department

Accounting Services

The responsibilities of Accounting Services include:

• Property Accounting
  • Property and asset management
  • Salvage/recycling reporting
  • Oversight of the donations of property to facilities and departments
• Inventory Accounting
  • Consumable and other inventory accounting, reconciliation and reporting
  • Fuel consumption processing and reconciliation
  • Postage

Compliance and Review

The Compliance and Review section of Accounting and Business Services is responsible for reviewing financial activities to ensure compliance with state law and agency policies and procedures. This section provides audit functions related to the Business & Finance Division’s policies. To accomplish this, staff perform division level risk-based audit reviews, in-house procurement card audits, senior warden change audit reviews, and special audits and reviews as directed.

Employee Services

The responsibilities of the Employee Services include:

• Administration of bank cards for corporate travel, procurement, and fleet fuel
• Oversight and coordination of employee housing and utility billing
• Costs of confinement
• Security access
• Open records requests

Financial Reporting and Funds Management

The responsibilities of the Financial Reporting and Funds Management include:

• Preparation of the Annual Financial Report, the Annual Report of Other Required Information, Uniform Cost Report and the Facility Operational Cost Estimates for the Texas Department of Criminal Justice and other cost analyses.
• Accounting for construction/maintenance projects
• Maintaining the General Ledger Accounting System (LONESTARS) for the Agency and our Agency's General Ledger in the Uniform Statewide Accounting System (USAS).
• Accountability for the maintenance and continued development of the Accounting System (LONESTARS) for this agency. Maintain and monitor user access and security in both the agency's financial system and Texas Comptroller of Public Accounts systems.
• Performance financial monitoring and reporting of grant funding awarded by state and federal entities.
• Accountability for Funds Management, which includes:
  • Reconciliation of all active appropriations in LONESTARS and USAS.
  • The transferring of funds and any other transfers as necessary or required between governmental entities.
  • Prepare periodic reports as requested by the State Comptroller of Public Accounts, Texas Board of Criminal Justice and the Internal Revenue Service.

Other Links:

• Agency Expenditures